If however you are archiving mail you will further want to then remove the exported messages from the live account: Removing the exported mail from the live account if desiredĭepending on what you exported this may be as simple as right clicking the folder and completely deleting it, opening the folder and selecting a range of emails and deleting them or it may be more complicated in which case a filter may be a useful approach: $ tar -xvzf ~/Downloads/All-131242.tgz -C ~/myArchivedMail/Īt this point you may have done all you need to do if you wanted a simple export. As a sidenote, if you wish to extract and view a message, you can start a shell and perform the following: The file exported is a gzipped tarball of your entire mailbox or a specific mail folder subject to any advanced criteria selected.You can further restrict the export to a given date range or other specific criteria if you select the advanced option box.Assuming you are exporting mail, either set the source to be 'All Folders' or click that button and select a specific mail folder.Select "Import/Export" from the list on the left.Step by step instructions for bulk exporting or archiving email account from zimbra To begin, open up a web browser and visit. There are various other tools you can use specifically for copying mail offline or keeping a copy of mail synced to another location (which could be run just once to copy the mail off the system), e.g. in Outlook or Thunderbird you would simply select the messages and drag them over to a location in the other account. Once configured to connect to both systems you can typically use the mail client to simply move messages/folders from one account to the other, e.g. You can also configure such mail clients to connect to another external mail system at the same time as connecting to the maths mail system. You can then use the features of the email client to export/import mail, e.g. You could configure an IMAP mail client such as Outlook or Thunderbird to connect to the maths mail system. More detailed instructions for this method are available further down the page. EML files or an archive of multiple emails. One can also use this option to import messages, e.g. From there you can export individual folders or the entire account as required. On the preferences tab select the Import/Export option from the list that appears on the left. ![]() ![]() One can drag individual messages, multiple group highlighted messages, or even a folder from the folder list, onto this 'Email Backup' icon at which point it will generate a ZIP archive containing all the emails, each one as an EML file. This will download all selected messages as EML files within a ZIP archive.Īnother way to use this tool is to use the Zimlets section found below the list of mail folders on the left. ![]() Single message, several messages or entire folderįor single or multiple messages you can select/highlight the desired messages and then use the 'Download' option at the bottom of the 'Actions' menu. Right click a message, and from the context menu that appears select 'Download Email as EML file'. Exporting Messages in email format Using the Zimbra web interface Single message To store the contents of an email long term, in a file system, in formats independent of email software one can just save a copy of any attachments, and then print the message to a PDF file, saving the PDF and attachments into the reelvant location in the file system. Saving a single message to the file system, independent of mail software There are various ways you can import/export data to/from the maths zimbra mail and calendaring system.įor single messages, exported to keep with records in a file system, you may either wish to export the message in email format or extract the materials to formats that are email client and system independent.
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